Unfortunately we do not prorate sessions. Our curriculum is designed for a two-week session. We purchase supplies and hire our teachers and staff based on enrollment for two weeks.
Campers should bring a water bottle, sunscreen, and hat each day. Water stations are located throughout the campus and counselors are asked to regularly remind children to use sunscreen and to assist with its application if necessary. Sunscreen and insect repellent are also available in the nurse's office (and at the ropes course) for those who request them and have been given parental permission on their medical form.
We strongly discourage campers from wearing flip flops due to the amount of walking we do each day. Children who are enrolled in a swimming activity need to bring a bathing suit, flip flops (or some sort of water shoe) and a towel. Please be sure to label all clothing with your child’s name!
Campers are generally most comfortable wearing shorts and sneakers (recommended for athletic activities). Children are given two Summer Place T-shirts on the first day of each session they attend. For identification purposes, each unit has a different color shirt. It is required that campers wear a Summer Place shirt to camp each day. For children attending multiple sessions, all Summer Place T-shirts will be given out during their first session. Additional shirts are available for purchase ($7).
A Summer Place sports bag and a lanyard are given to campers on the first day of the first session attended, but not again in subsequently attended sessions. Campers are also given a name/schedule tag that is attached to the lanyard. The tags provide instant identification and serve as useful reminders for the campers and staff members.
Although there are no specifically designated parent visiting days at Summer Place, parents are welcome to visit a class at any time. A number of classes have a final performance that parents are invited to attend. If you plan to visit, you will need to display a Visitor's Parking Permit, which can be used in any parking lot on campus. You will receive a Visitor’s Parking Permit in the Newsletter that we email out shortly before camp begins. Additional permits will be available in the lobby at Watkinson gym. Maps, class schedules, and information on classroom locations are also available at Watkinson.
In the event of a rainy day, the enrichment program continues as regularly scheduled, so children should have appropriate rain gear to wear as they walk from one class to another. The recreational program is modified on rainy days or in the event of extreme heat of over 100 degrees, with all activities taking place indoors. If there is severe weather, bus transportation is provided between the classrooms and the Sports Center. All pool activities will be canceled if there is any lightning in the area.
The last day to register for camp, the bus, lunch and before/after care is:
Session I, Monday, June 15
Session II, Monday, July 6
Session III, Monday, July 20
In order for us to ensure the safety and proper supervision of your child at all times, and to avoid any confusion for your child and the staff, it is essential that we be kept fully informed of any change in your child's scheduled daily routine. It is therefore required that you provide written notification or call the office by 10 a.m. to report any change. We can be reached at 860.768.4432 or email@example.com. We encourage you to use the Change in Daily Routine Form which will be in the newsletter that we email out shortly before camp begins. Additional forms are available in the Summer Place office and at the drop-off/pick-up location.
Please notify the Summer Place office between 8 and 8:30 a.m. if your child will be absent or arriving late. In the interest of your child and to avoid disrupting an activity, please make every effort to arrive on time (by 8:30 a.m.). If your child arrives after 8:50 a.m., it is your responsibility to take your child directly to his or her class. If you have any questions about your child’s schedule and class location, please call the office.
When picking up your child early, you must do so directly from the classroom or recreational activity that he/she is in at that time. You should contact the office if you need information on classroom or activity location.
Daily program hours are 8:30 a.m. to 4:30 p.m. Children may be dropped off as early as 8:15 a.m. (8 a.m. on the first day of each session) and should be picked up promptly at the close of camp. If supervision is required prior to 8:15 a.m. or after 4:30 p.m., Extended Hours care is offered.
Camp begins and ends each day at Watkinson School gym. Everyone will be asked to park in Parking Lot A at the University of Hartford and walk through the Watkinson School parking lot. You will not be allowed to park at Watkinson School; this lot is reserved for Summer Place buses. To park and walk your camper in, enter the University of Hartford (at the traffic light), take a right into Parking Lot A. Please remember your child is not allowed to walk in the parking lot unattended. You may park your car and accompany your child to the gym, or drop your child off in the circle next to the sidewalk as directed by the Summer Place staff, and allow us to escort your child into the gym.
Once campers arrive at Watkinson School gym, they will line up at posted locations for their color group. Staff will then escort small groups of campers in to meet their home group counselors and receive their shirts, lanyards, and backpacks. After the first day, campers can simply go into the gym to find their home-group counselor.
All campers converge in the Watkinson School gym after their last period of the day. Attendance is taken in each home group and end of the day announcements are made. Children who ride busses and those who are enrolled in the afternoon Extended Hours option are dismissed first. In the interest of an orderly and safe dismissal for all, campers being picked up by parents or a caregiver are not dismissed during this time. If it is necessary to pick up your child before the end of camp, you must do so before 4 p.m.
Prior to June 1st: There is a cancellation fee of $50. All other fees, including tuition, are refundable.
After June 1st: All fees, including tuition, are not refundable. Fees will not be prorated for withdrawal or absences. You are not entitled to a refund if your child is withdrawn or is asked to leave, when in the judgement of the director, his/her behavior interferes with the rights of others or with the smooth functioning of a group or activity or violates the camp’s principals of conduct. Examples of unacceptable conduct include, without limitation, bullying, fighting, and destructive and/or disruptive behavior and are strictly prohibited. If a camper is not able to follow Summer Place rules or is hindering the experience of another camper, a director will be contacted and that camper will be spoken to. On the second such incident, a phone call will be made to the parent or guardian and the camper may be asked to leave camp for the remainder of that day. In the event of a third incident, a camper will be expelled and asked not to return. However, if an incident is deemed extreme, and the safety of the camper or other campers is of serious concern, the director may move to a more severe response on a first incident. Please understand this behavior policy is to ensure the safety and well-being of all Summer Place campers and to guarantee a quality camp experience for everyone involved.
There are a number of times during the day when campers’ bags are left unattended and we therefore ask that any personal items of value are left at home. Video games, iPads, cameras, iPods, and cell phones are especially discouraged. Again, if your child chooses to bring his or her personal belongings to camp, Summer Place cannot accept responsibility for the loss or replacement of that item. Please understand your child will have a much better summer camp experience if he/she interacts with other Summer Place campers and staff members while here. If a camper’s use of these devices becomes a distraction, the item may be confiscated and locked up in the nurse’s office until dismissal.
Due to our Summer Place text message alert system (for campers arriving late, leaving early, visits to the nurse, etc.) our staff is asked to keep their phones on them during the camp day. This allows us to ensure the safety and proper supervision of your child at all times should there be a change in routine.
As a program licensed by the State of Connecticut Office of Early Childhood, Summer Place is required to have a medical record on file for all campers. Information on the form must be based on a physical exam conducted after August 7, 2017. Please be advised that any child not in compliance with this regulation will not be permitted to attend camp. Medical records are not kept on file from year to year; you must provide a new medical form each year.
You must fill out page 1 of our Summer Place Camper Medical Record. Your child’s physician can either fill out page 2 of the Summer Place Camper Medical Record ----OR---- you can attach the State of Connecticut Medical Form in lieu of page 2.
If your child needs to take medication (prescription or non-prescription) while at camp, or have it on hand, you and your child’s physician must complete an Authorization for the Administration of Medications Form. It is imperative that the nurse and our staff be aware of any special medical needs your child may have. Please contact our office to receive a copy and to let us know if you would like to speak to the nurse before the opening of camp. Please note: Medication must be in original container with label.
Individualized Plans of Care: The State of Connecticut requires all camps to fill out an Individual Plans of Care for any child who has a health-care need or disability that requires special consideration while at Summer Place. The reason for the Individual Plan is to make sure the Summer Place staff are aware of the camper’s situation and what to do in case of an emergency. Individual Plans of Care have been sent out by email and need to be signed and returned before a camper can attend Summer Place.
A wonderful program overall! ORGANIZED! Great customer service, varied & interesting choices of activities, fun theme days, professional staff, attentive directors. –Green parent
I love Summer Place. Everything is excellent. Please know that I love all the counselors, unit leaders and splits. –first time Carolina camper
I thought the program was so well organized. All of the staff members seemed so nice, professional, and welcoming. –Carolina parent
Sports and recreational activities—along with arrival and dismissal—will take place at Watkinson School, located adjacent to the University. Watkinson offers Summer Place a modern sports center, expansive playing fields, fitness room, dance studio, and state-of-the-art amphitheater.